4 Ways Collaborative Operations Software Can Improve Your Campus Buildings

Schools continually invest in constructing state of the art buildings in their quest to boost enrollment and stay competitive. Post-secondary college campuses are enriching the student experience by providing state of the art student unions, dining facilities and residence halls. High schools are increasing their focus on sustainability by adding solar panels to their buildings Elementary schools are raising funds to add new wings to their buildings to focus purely on STEM education As more and more educational institutions increase their investment in their physical spaces, maintenance, and repair issues become more difficult to manage. 

To keep abreast of these critical functions, schools are turning to collaborative operations software for help. Here are four ways collaborative operations software can help your facilities manager improve the management of buildings on the campus of your school.

  1. Track jobs. Staying on top of outstanding work orders can prove to be a difficult task when using antiquated tools like Excel spreadsheets, clipboards or sticky notes. Updating and managing work, understanding who is working on what, where and when, is impossible to track with these out-dated methods. Additionally, it leaves plenty of room for error. The process, when managed in such a fashion, doesn’t allow for a facilities manager to get any sense of what is happening at any one time across all the buildings on campus. Implementing collaborative operations software brings greater clarity to this process. Work can be scheduled more efficiently. Projects and personnel aren’t double-booked, guesswork is avoided and all stakeholders can access the system online to see the status of every job being performed at any given time.
  2. Streamline resource management.  A collaborative operations  software allows campus facilities managers to work smarter than ever before. The software will streamline workflows and generate data and reports that managers can then use to make more informed decisions about the maintenance of their buildings on campus.
  3. Schedule preventative maintenance. Preserving and maintaining the school buildings is high on your facilities manager’s list of objectives. Unplanned equipment failure in campus buildings will lead to costly, time-consuming repairs. For most schools, having a preventative maintenance plan in place can help avoid such debacles. A  collaborative operations software aids in the tracking and scheduling of routine maintenance of every physical asset on the grounds and within the buildings themselves.
  4. Prioritize projects. A common question in school facilities management is how to prioritize all the work that needs to be done on campus buildings. Building preservation and safety or health hazards remain paramount, but what about the request to install an electrical outlet for an office? Or, how about an office in need of painting? Blown out light bulbs? Having a collaborative operations software in place can help prioritize work with status filters, reminders, checklists and more.

In order for a school to fulfill its mission of ensuring the most optimal teaching and research environment for its students, all of the buildings on campus must be properly maintained. Furthermore, campus facilities projects need to be managed, tracked, and streamlined in the most efficient manner with all stakeholders – internal staff and outside vendors alike. A collaborative operations software like Common Areas can help.