Grow and maintain your
client base with more
efficient operations

Replace manual processes with automated, configurable
workflows and web forms

Discovery Call

Your customers come first, keep your services running smoothly with collaboration

From landscaping and electrical to plumbing and janitorial, your services are of vital importance to your customers, and any hiccups can cost them – and you – time and money. Collaborative operations software for property service providers can revolutionize the way you conduct business by automating workflows among your employees, customers and even your vendors to streamline daily tasks and help overcome your operational challenges.

Field Service Management

Smooth out your field operations by ensuring everybody is in the right place at the right time. Common Areas automates your existing workflows so everyone knows exactly what needs to be done when, and allows you to track work orders and projects to quickly spot and manage any bottlenecks that could affect the customer.

Work Order Management

Configure your work order forms to correspond with exactly what your customers require, and automatically track the status of each work order to eliminate bulky paperwork and avoid complicated spreadsheets. Common Areas also facilitates collaboration and communication on work orders among your employees, clients and vendors.

Proposal Management

Heighten your chances of winning a contract by developing configurable workflows to make sure your answers to Requests for Proposal (RFP) completely provide the information sought. Customize proposal forms to ensure you thoroughly explain what you can provide to best position you to persuade the customer to choose you.

Bid Management

Approach the bid process efficiently by using Common Areas to configure bidding tools, track the status of bids and create reports about similar past projects and relationships with the potential customer. Share potential costs, pitfalls and requirements with subcontractors and employees so you can submit the bid that will win you the contract and enhance your profitability.

Inspections

If your services include inspections, utilize Common Areas’ standard forms to conduct inspections so you don’t have to reinvent the wheel. Other providers can use them to prepare for inspections of their offices. Common Areas provides forms covering routine, seasonal and annual site inspections; ADA compliance inspections; insurance compliance inspections; building, roof and HVAC inspections; landscape, irrigation and parking lot inspections; lighting and electrical inspections and more.

Maintenance Management

Schedule routine maintenance on your vehicles and equipment so it occurs automatically, and use configurable workflows to make the process efficient. Common Areas allows employees to make service requests, and the communications platform allows management and employees to collaborate on maintenance issues, while easily tracking the progress of all requests.

Plan Management

User-friendly, site and building plans take operations to the next level for everyone that works in and around properties and facilities. Easily pinpoint the GPS location of an issue and collaborate across the entire property team from staff and field technicians to clients and subcontractors to help ensure that work is resolved on time and within budget—all from your mobile device, tablet, or desktop computer.

Record-Keeping and Reports

See the current status of any project or task and receive easy-to-download reports through e-mail. Catch issues early before they destroy the budget and damage customer satisfaction and, potentially, your business relationship. Reports are shared with staff, service providers and clients. Automated email & SMS text notifications and updates.

Key benefits for commercial real estate companies

Automated Workflows

Produce automated workflows for every common – and uncommon – process within your company and have it operational within days. Best of all, no IT resources are required.
Just enter the tasks and Common Areas’ software will get to work.
Provide a complete roadmap for everyone involved to follow.
Automatically track progress and hold people accountable.
Easily adapts to each individual task.

Configurable Forms

Easily design maintenance requests to rental applications, and other related forms to ensure that every aspect of property management is handled properly.
Eliminate the need for different spreadsheets.
Tailor forms by property type, be they retail, office, hotel or industrial.
Integrate your forms to pass from one team or location to another and have access to your data where and when you need it.
Uniformity maximizes time, efficiency, and productivity.

Real-Time Reporting

See the current status of any project or task and receive automatically scheduled reports through e-mail.
Catch issues early before they destroy the budget and damage tenant/customer satisfaction.
Reports can be configured and shared with staff, service providers and tenants/clients.
Stay in the know with automated email & SMS text notifications and updates.

Effective Collaboration

Common Areas’ collaborative operations software heightens communication among teammates, tenants and service providers.
Share forms and reports seamlessly among all stakeholders while streamlining collaboration using common workflows.
Common Areas’ business-to-business platform permits collaboration and data-sharing with outside partners as if they were inside the company.
Tackle issues and develop solutions in real time.
Integrate operations within your firm and across organizational boundaries

Workflows, forms and records for service providers

This is not an all-inclusive list of possible tasks for a service provider. However, the lists below can serve as a starting point for you to configure workflows for important tasks involved in your service provider company.
  • Property Inspections
  • Building Inspections
  • Preventative Maintenance
  • Standard Maintenance
  • Bid Requests
  • Punch List Walks
  • Job Tracking & Reporting
  • Issue Escalation
  • Safety & Compliance
  • Approvals
  • Notification System
  • Routine Site Inspection
  • Seasonal Site Inspection
  • Annual Site Inspection
  • Insurance Compliance Site Inspection
  • Landscape Inspection
  • Irrigation Inspection
  • Parking Lot Inspection
  • Building Inspection
  • Parking Lot Lighting Inspection
  • Security Inspection
  • Roof Inspection
  • HVAC Inspection
  • Equipment Inspection
  • Tree Maintenance Inspection
  • Fire/Life Safety Inspection
  • Service Request
  • Work Request
  • Maintenance Request
  • Resident Maintenance Request
  • Approval Request
  • Work Order
  • Punch List
  • Request for a Proposal (RFP)
  • Proposal
  • Client Records
  • Facility Records
  • Property Records
  • Maintenance Records
  • Equipment Records
  • Material Records

Let's get started!

Request a consultation to learn how Common Areas’ workflow experts can help you streamline your important business processes.
Discovery Call