Build strong, satisfying relationships with your tenants and keep your buildings leased

Replace manual processes across your portfolio with
automated, configurable web forms and workflows

Discovery Call

Do more with less by automating workflows and implementing web forms

As a property manager, you’re focused on building relationships with tenants and keeping them happy so they want to stay put. Juggling hundreds of tenants and multiple properties is challenging, so let Common Areas improve your daily productivity and help you successfully manage people and properties.

Project Management

Whether you manage an urban apartment tower or a suburban shopping center, you can tackle your to-do list more effectively with Common Areas’ automated workflows. Manage details and vendors so projects are completed on time, on budget, and most important, successfully.

Work Order Management

Keep your properties in tip-top shape by submitting and tracking work orders electronically. Allow tenants to request maintenance online through a client portal accessed directly through your company website.

Tenant Management

Give your tenants the kind of attention and service they deserve by automating processes like rental collection and conflict resolution within your organization. Make it easy for tenants to connect with property managers by creating configurable web forms.

Lease Administration

Establish an efficient process to keep your buildings full with quality tenants, whether your managing a medical office building or a big-box warehouse. Create lease administration workflows to simplify legal documentation and approvals, automate rental collections, and minimize tenant turnover and vacancies.

Inspections and Compliance

Ensure your properties, buildings, vendors, and staff are meeting the highest standards and preventing costly liabilities with configurable inspection forms such as: routine, seasonal and annual inspections, ADA compliance and insurance inspections, as well as landscape, roof, irrigation, HVAC, parking lot inspections, and more.

Proposal Management

Keep track of new and existing proposals created by your team, as well as third-party service providers. Easily share proposals with key personnel to keep your properties operating efficiently.

Maintenance Management

Common Areas’ business-to-business platform connects your team with third-party service providers to exchange information about maintenance projects. Schedule work orders to eliminate manual processes and help eliminate downtime and ensure regular maintenance is done on time.

Facilities Management

Work more effectively with your facilities management group or external service providers. Schedule services at multiple locations to avoid budget-busting missteps and costly omissions. Make operations more efficient by using common workflow among properties and deploying personal to the locations where they are most needed at that particular time.

Record Keeping and Reports

Replace inefficient filing processes and stacks of paper by automating your record keeping and reporting. Organize all your property records in one place and sorts thousands of files with one click. Never misplace a critical piece of information again.

Key benefits for property management companies

Automated Workflows

Produce automated workflows for every common – and uncommon – process within your company and have it operational within days. Best of all, no IT resources are required.
Just enter the tasks and Common Areas’ software will get to work.
Provide a complete roadmap for everyone involved to follow.
Automatically track progress and hold people accountable.
Easily adapts to each individual task.

Configurable Forms

Easily design maintenance requests to rental applications, and other related forms to ensure that every aspect of property management is handled properly.
Eliminate the need for different spreadsheets.
Tailor forms by property type, be they retail, office, hotel or industrial.
Integrate your forms to pass from one team or location to another and have access to your data where and when you need it.
Uniformity maximizes time, efficiency, and productivity.

Real-Time Reporting

See the current status of any project or task and receive automatically scheduled reports through e-mail.
Catch issues early before they destroy the budget and damage tenant/customer satisfaction.
Reports can be configured and shared with staff, service providers and tenants/clients.
Stay in the know with automated email & SMS text notifications and updates.

Effective Collaboration

Common Areas’ collaborative operations software heightens communication among teammates, tenants and service providers.
Share forms and reports seamlessly among all stakeholders while streamlining collaboration using common workflows.
Common Areas’ business-to-business platform permits collaboration and data-sharing with outside partners as if they were inside the company.
Tackle issues and develop solutions in real time.
Integrate operations within your firm and across organizational boundaries

Workflows, forms and records for property managers

This is not an all-inclusive list of possible tasks for a property manager. However, the lists below can serve as a starting point for you to configure workflows for important tasks involved in your property management business.
  • Property Inspections
  • Building Inspections
  • Preventative Maintenance
  • Standard Maintenance
  • Bid Requests
  • Leasing
  • Lease Management
  • Landlord Turnovers
  • Tenant Turnovers
  • Punch List Walks
  • Vendor Tracking & Reporting
  • Issue Escalation
  • Tenant Requests
  • Safety & Compliance
  • Notification System
  • Routine Inspection
  • Seasonal Inspection
  • Annual Inspection
  • ADA Compliance Inspection
  • Landscape Inspection
  • Irrigation Inspection
  • Parking Lot Inspection
  • Building Inspection
  • Parking Lot Lighting Inspection
  • Security Inspection
  • Roof Inspection
  • HVAC Inspection
  • Electrical Equipment Inspection
  • Tree Maintenance Inspection
  • Tenant Turnover Inspection
  • Landlord Turnover Inspection
  • Fire/Life Safety Inspection
  • Tenant Application
  • Special Event Application
  • Room Reservation Request
  • Park Reservation Request
  • Club House Reservation Request
  • Pool Reservation Request
  • Service Request
  • Work Request
  • Tenant Maintenance Request
  • Resident Maintenance Request
  • Approval Request
  • Work Order
  • Punch List
  • Request for a Proposal (RFP)
  • Proposal
  • Request for a Bid
  • Tenant Records
  • Landlord Records
  • Property Records
  • Maintenance Records
  • Equipment Records

Let's get started!

Request a consultation to learn how Common Areas’ workflow experts can help you streamline your important business processes.
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