Wow property owners
and tenants by keeping
your facilities in perfect
condition

Replace manual processes across your portfolio with
automated configurable web forms and workflows

Discovery Call

Take pride in your facilities, collaborate and automate workflows and processes

As a facility manager, you spend your days working with owners and making sure the buildings in your care are in the best shape they can be. From maintenance requests to equipment management, your to-do list seems to get longer every day. The good news is that Common Areas can help you manage your team and your daily duties more effectively by automating your workflows.

Project Management

Whether you care for a high-rise office building or a sprawling resort, you can tackle your to-do list more effectively with Common Areas’ automated workflows. Manage details and vendors so projects are completed on time, on budget, and most important, successfully.

Work Order Management

Keep your facilities in tip-top shape by submitting and tracking work orders electronically. Allow property managers to communicate with your team through web forms tailored specifically for your internal work-order process.

Equipment Management

Ensure the proper maintenance of valuable equipment and eliminate time-consuming and costly manual tracking processes. Seamlessly track and report on all of your most critical equipment, buildings and vehicles with user-friendly software that will help you to extend asset life and maximize your return.

Inventory Management

Keep an eye on every piece of inventory, from light bulbs to toilet paper by automating your inventory management process. Help your staff keep track of low supplies and streamline the approval and ordering process, and collaborate with property managers and owners regarding inventory consumption.

Inspections and Compliance

Ensure your properties, buildings, vendors, and staff are meeting the highest standards and preventing costly liabilities with configurable inspection forms such as: routine, seasonal and annual inspections, ADA compliance and insurance inspections, as well as equipment, plumbing, electrical, life safety, among other inspections.

Proposal Management

Keep track of new and existing proposals created by your team, as well as third-party service providers. Easily share proposals with key personnel to keep your facilities operating efficiently.

Maintenance Management

Ensure tenant satisfaction and retention by establishing an efficient, effective way to keep track of maintenance issues. Rely on Common Areas’ automated workflow software to identify and prioritize repairs and resources. Avoid costly disruptions by making sure properties are ready and open for business.

Record Keeping and Reports

Replace inefficient filing processes and stacks of paper by automating your record keeping and reporting. Organize all your property records in one place and sorts thousands of files with one click. Never misplace a critical piece of information again.

Key benefits for commercial real estate companies

Automated Workflows

Produce automated workflows for every common – and uncommon – process within your company and have it operational within days. Best of all, no IT resources are required.
Just enter the tasks and Common Areas’ software will get to work
Provide a complete roadmap for everyone involved to follow
Automatically track progress and hold people accountable
Easily adapts to each individual task

Configurable Forms

Easily design maintenance requests to rental applications, and other related forms to ensure that every aspect of property management is handled properly.
Eliminate the need for different spreadsheets
Tailor forms by property type, be they retail, office, hotel or industrial
Integrate your forms to pass from one team or location to another and have access to your data where and when you need it
Uniformity maximizes time, efficiency, and productivity

Real-Time Reporting

See the current status of any project or task and receive automatically scheduled reports through e-mail.
Catch issues early before they destroy the budget and damage tenant/customer satisfaction
Reports can be configured and shared with staff, service providers and tenants/clients
Stay in the know with automated email & SMS text notifications and updates

Effective Collaboration

Common Areas’ collaborative operations software heightens communication among teammates, tenants and service providers.
Share forms and reports seamlessly among all stakeholders while streamlining collaboration using common workflows
Common Areas’ business-to-business platform permits collaboration and data-sharing with outside partners as if they were inside the company
Tackle issues and develop solutions in real time
Integrate operations within your firm and across organizational boundaries

Workflows, forms and records for facility management

This is not an all-inclusive list of possible tasks for a facility manager. However, the lists below can serve as a starting point for you to configure workflows for important tasks involved in your facility management business.
  • Property Inspections
  • Building Inspections
  • Preventative Maintenance
  • Standard Maintenance
  • Bid Requests
  • Tenant Turnovers
  • Punch List Walks
  • Vendor Tracking & Reporting
  • Safety & Compliance
  • Approvals
  • Routine Site Inspection
  • Seasonal Site Inspection
  • Annual Site Inspection
  • ADA Compliance Site Inspection
  • Insurance Compliance Site Inspection
  • Building Inspection
  • Roof Inspection
  • HVAC Inspection
  • Electrical Equipment Inspection
  • Turnover Inspection
  • Fire/Life Safety Inspection
  • Special Event Application
  • Room Reservation Request
  • Park Reservation Request
  • Club House Reservation Request
  • Club House Reservation Request
  • Service Request
  • Work Request
  • Tenant Maintenance Request
  • Resident Maintenance Request
  • Staff Maintenance Request
  • Approval Request
  • Work Order
  • Punch List
  • Request for a Proposal (RFP)
  • Request for a Bid
  • Facility Records
  • Property Records
  • Maintenance Records
  • Equipment Records
  • Material Records

Let's get started!

Request a consultation to learn how Common Areas’ workflow experts can help you streamline your important business processes.
Discovery Call