Take pride in your facilities, collaborate and automate workflows and processes
As a facility manager, you spend your days working with owners and making sure the buildings in your care are in the best shape they can be. From maintenance requests to equipment management, your to-do list seems to get longer every day. The good news is that Common Areas can help you manage your team and your daily duties more effectively by automating your workflows.
Whether you care for a high-rise office building or a sprawling resort, you can tackle your to-do list more effectively with Common Areas’ automated workflows. Manage details and vendors so projects are completed on time, on budget, and most important, successfully.
Work Order Management
Keep your facilities in tip-top shape by submitting and tracking work orders electronically. Allow property managers to communicate with your team through web forms tailored specifically for your internal work-order process.
Ensure the proper maintenance of valuable equipment and eliminate time-consuming and costly manual tracking processes. Seamlessly track and report on all of your most critical equipment, buildings and vehicles with user-friendly software that will help you to extend asset life and maximize your return.
Keep an eye on every piece of inventory, from light bulbs to toilet paper by automating your inventory management process. Help your staff keep track of low supplies and streamline the approval and ordering process, and collaborate with property managers and owners regarding inventory consumption.
Inspections and Compliance
Ensure your properties, buildings, vendors, and staff are meeting the highest standards and preventing costly liabilities with configurable inspection forms such as: routine, seasonal and annual inspections, ADA compliance and insurance inspections, as well as equipment, plumbing, electrical, life safety, among other inspections.
Keep track of new and existing proposals created by your team, as well as third-party service providers. Easily share proposals with key personnel to keep your facilities operating efficiently.
Ensure tenant satisfaction and retention by establishing an efficient, effective way to keep track of maintenance issues. Rely on Common Areas’ automated workflow software to identify and prioritize repairs and resources. Avoid costly disruptions by making sure properties are ready and open for business.
Record Keeping and Reports
Replace inefficient filing processes and stacks of paper by automating your record keeping and reporting. Organize all your property records in one place and sorts thousands of files with one click. Never misplace a critical piece of information again.
Key benefits for facility management companies
Produce automated workflows for every common – and uncommon – process within your company and have it operational within days. Best of all, no IT resources are required.
Easily design maintenance requests to rental applications, and other related forms to ensure that every aspect of property management is handled properly.
See the current status of any project or task and receive automatically scheduled reports through e-mail.
Common Areas’ collaborative operations software heightens communication among teammates, tenants and service providers.
Workflows, forms and records for facility management
This is not an all-inclusive list of possible tasks for a facility manager. However, the lists below can serve as a starting point for you to configure workflows for important tasks involved in your facility management business.
- Property Inspections
- Building Inspections
- Preventative Maintenance
- Standard Maintenance
- Bid Requests
- Tenant Turnovers
- Punch List Walks
- Vendor Tracking & Reporting
- Safety & Compliance
- Routine Site Inspection
- Seasonal Site Inspection
- Annual Site Inspection
- ADA Compliance Site Inspection
- Insurance Compliance Site Inspection
- Building Inspection
- Roof Inspection
- HVAC Inspection
- Electrical Equipment Inspection
- Turnover Inspection
- Fire/Life Safety Inspection
- Special Event Application
- Room Reservation Request
- Park Reservation Request
- Club House Reservation Request
- Club House Reservation Request
- Service Request
- Work Request
- Tenant Maintenance Request
- Resident Maintenance Request
- Staff Maintenance Request
- Approval Request
- Work Order
- Punch List
- Request for a Proposal (RFP)
- Request for a Bid
- Facility Records
- Property Records
- Maintenance Records
- Equipment Records
- Material Records