Keep your projects running smoothly and enhance the high quality of your work

Avoid duplication and conflicts among your many projects with
configurable automated workflows and online record-keeping

Discovery Call

Keep clients happy by increasing efficiency through automation and collaboration

As a contractor, your constantly juggling multiple projects for different types of clients and managing hundreds of workers and subcontractors. Collaborative contractor operations software can streamline your processes by automating workflows and work orders among your employees, subcontractors, vendors and clients to help solve your operational challenges.

Project Management

Different projects require different ways of working, unique timelines and varied use of subcontractors and vendors. Common Areas not only brings continuity and clarity to your existing project management workflows, but allows you to configure them to each type of job so you can easily manage all stakeholders and the hundreds of details needed to move projects from ideas to impact.

Work Order Management

Utilize Common Areas’ standard work order forms or configure them to meet the needs of a particular project. Use Common Areas’ capabilities to track the progress of each work order in real time and to communicate with employees and vendors to ensure the job gets done correctly and on time.

Proposal Management

Heighten your chances of winning a contract by developing configurable workflows to make sure your answers to Requests for Proposal (RFP) completely provide the information sought. Customize proposals themselves to fit the immediate need, and track the progress of each proposal to ensure they are following the prescribed timeline.

Bid Management

Approach the bid process efficiently by using Common Areas to configure bidding tools, track the status of bids and create reports about similar past projects and relationships with the potential customer. Share potential costs, pitfalls and requirements with subcontractors and employees so you can submit the bid that will win you the contract and enhance your profitability.

Punch List Management

Create custom punch lists and configure workflows that will ensure each item on the list is eventually checked off before marking the project or work order complete. Use Common Areas’ collaboration capabilities to empower employees and subcontractors to check off items – or communicate roadblocks that could delay completion.

Inspections and Compliance

Your projects will likely be subject to safety inspections both while work is ongoing and after everything is completed. Prepare for the inspectors by using Common Areas’ forms covering routine, seasonal and annual site inspections; ADA compliance inspections; insurance compliance inspections; building, roof and HVAC inspections; landscape, irrigation and parking lot inspections; lighting and electrical inspections and more.

Maintenance Management

Schedule routine maintenance on your equipment and vehicles so it occurs automatically, and use configurable workflows to make the process efficient. Common Areas allows employees to make service requests, and the communications platform allows management, employees and subcontractors to collaborate on maintenance issues to reduce costs, while tracking the progress of all requests.

Plan Management

Ensure your construction-project team is following architects’ and designers’ blueprints and concepts. Easily pinpoint the GPS location of an issue and collaborate across the entire property team from staff and construction teams to clients and subcontractors to help ensure that work is resolved on time and within budget. Standard and customizable punch lists and work orders can help employees and subcontractors stay within the lines – even when the designers drew outside them.

Record Keeping and Reports

See the current status of any project or task and catch major and minor issues early before they destroy the budget and damage client satisfaction. With Common Areas, every member has their own account and the ability to access and share records and reports before, during and after the work is complete. Easily share reports on a regular basis with employees, subcontractors and clients with automated email notifications.

Key benefits for contractor companies

Automated Workflows

Produce automated workflows for every common – and uncommon – process within your company and have it operational within days. Best of all, no IT resources are required.
Just enter the tasks and Common Areas’ software will get to work.
Provide a complete roadmap for everyone involved to follow.
Automatically track progress and hold people accountable.
Easily adapts to each individual task.

Configurable Forms

Easily design maintenance requests to rental applications, and other related forms to ensure that every aspect of property management is handled properly.
Eliminate the need for different spreadsheets.
Tailor forms by property type, be they retail, office, hotel or industrial.
Integrate your forms to pass from one team or location to another and have access to your data where and when you need it.
Uniformity maximizes time, efficiency, and productivity.

Real-Time Reporting

See the current status of any project or task and receive automatically scheduled reports through e-mail.
Catch issues early before they destroy the budget and damage tenant/customer satisfaction.
Reports can be configured and shared with staff, service providers and tenants/clients.
Stay in the know with automated email & SMS text notifications and updates.

Effective Collaboration

Common Areas’ collaborative operations software heightens communication among teammates, tenants and service providers.
Share forms and reports seamlessly among all stakeholders while streamlining collaboration using common workflows.
Common Areas’ business-to-business platform permits collaboration and data-sharing with outside partners as if they were inside the company.
Tackle issues and develop solutions in real time.
Integrate operations within your firm and across organizational boundaries

Workflows, forms and records for contractors

This is not an all-inclusive list of possible tasks for contractors. However, the lists below can serve as a starting point for you to configure workflows for important tasks involved in your contracting business.
  • Property Inspections
  • Building Inspections
  • Preventative Maintenance
  • Standard Maintenance
  • Bid Requests
  • Turnovers
  • Punch List Walks
  • Vendor Tracking Reporting
  • Issue Escalation
  • Safety & Compliance
  • Approvals
  • Notification System
  • Routine Site Inspection
  • Seasonal Site Inspection
  • Annual Site Inspection
  • Insurance Compliance Site Inspection
  • Building Inspection
  • Security Inspection
  • Equipment Inspection
  • Turnover Inspection
  • Fire/Life Safety Inspection
  • Service Request
  • Work Request
  • Maintenance Request
  • Approval Request
  • Work Order
  • Punch List
  • Request for a Proposal (RFP)
  • Proposal
  • Request for a Bid
  • Client Records
  • Facility Records
  • Property Records
  • Maintenance Records
  • Equipment Records
  • Material Records

Let's get started!

Request a consultation to learn how Common Areas’ workflow experts can help you streamline your important business processes.
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