Keep your projects running smoothly and enhance the high quality of your work
Avoid duplication and conflicts among your many projects with
configurable automated workflows and online record-keeping
Keep clients happy by increasing efficiency through automation and collaboration
As a contractor, your constantly juggling multiple projects for different types of clients and managing hundreds of workers and subcontractors. Collaborative contractor operations software can streamline your processes by automating workflows and work orders among your employees, subcontractors, vendors and clients to help solve your operational challenges.
Different projects require different ways of working, unique timelines and varied use of subcontractors and vendors. Common Areas not only brings continuity and clarity to your existing project management workflows, but allows you to configure them to each type of job so you can easily manage all stakeholders and the hundreds of details needed to move projects from ideas to impact.
Work Order Management
Utilize Common Areas’ standard work order forms or configure them to meet the needs of a particular project. Use Common Areas’ capabilities to track the progress of each work order in real time and to communicate with employees and vendors to ensure the job gets done correctly and on time.
Heighten your chances of winning a contract by developing configurable workflows to make sure your answers to Requests for Proposal (RFP) completely provide the information sought. Customize proposals themselves to fit the immediate need, and track the progress of each proposal to ensure they are following the prescribed timeline.
Approach the bid process efficiently by using Common Areas to configure bidding tools, track the status of bids and create reports about similar past projects and relationships with the potential customer. Share potential costs, pitfalls and requirements with subcontractors and employees so you can submit the bid that will win you the contract and enhance your profitability.
Punch List Management
Create custom punch lists and configure workflows that will ensure each item on the list is eventually checked off before marking the project or work order complete. Use Common Areas’ collaboration capabilities to empower employees and subcontractors to check off items – or communicate roadblocks that could delay completion.
Inspections and Compliance
Your projects will likely be subject to safety inspections both while work is ongoing and after everything is completed. Prepare for the inspectors by using Common Areas’ forms covering routine, seasonal and annual site inspections; ADA compliance inspections; insurance compliance inspections; building, roof and HVAC inspections; landscape, irrigation and parking lot inspections; lighting and electrical inspections and more.
Schedule routine maintenance on your equipment and vehicles so it occurs automatically, and use configurable workflows to make the process efficient. Common Areas allows employees to make service requests, and the communications platform allows management, employees and subcontractors to collaborate on maintenance issues to reduce costs, while tracking the progress of all requests.
Ensure your construction-project team is following architects’ and designers’ blueprints and concepts. Easily pinpoint the GPS location of an issue and collaborate across the entire property team from staff and construction teams to clients and subcontractors to help ensure that work is resolved on time and within budget. Standard and customizable punch lists and work orders can help employees and subcontractors stay within the lines – even when the designers drew outside them.
Record Keeping and Reports
See the current status of any project or task and catch major and minor issues early before they destroy the budget and damage client satisfaction. With Common Areas, every member has their own account and the ability to access and share records and reports before, during and after the work is complete. Easily share reports on a regular basis with employees, subcontractors and clients with automated email notifications.
Key benefits for contractor companies
Produce automated workflows for every common – and uncommon – process within your company and have it operational within days. Best of all, no IT resources are required.
Easily design maintenance requests to rental applications, and other related forms to ensure that every aspect of property management is handled properly.
See the current status of any project or task and receive automatically scheduled reports through e-mail.
Common Areas’ collaborative operations software heightens communication among teammates, tenants and service providers.
Workflows, forms and records for contractors
This is not an all-inclusive list of possible tasks for contractors. However, the lists below can serve as a starting point for you to configure workflows for important tasks involved in your contracting business.
- Property Inspections
- Building Inspections
- Preventative Maintenance
- Standard Maintenance
- Bid Requests
- Punch List Walks
- Vendor Tracking Reporting
- Issue Escalation
- Safety & Compliance
- Notification System
- Routine Site Inspection
- Seasonal Site Inspection
- Annual Site Inspection
- Insurance Compliance Site Inspection
- Building Inspection
- Security Inspection
- Equipment Inspection
- Turnover Inspection
- Fire/Life Safety Inspection
- Service Request
- Work Request
- Maintenance Request
- Approval Request
- Work Order
- Punch List
- Request for a Proposal (RFP)
- Request for a Bid
- Client Records
- Facility Records
- Property Records
- Maintenance Records
- Equipment Records
- Material Records