Optimize your portfolio and drive profitability through collaboration and automation
Owning property, whether a lone shopping center or a portfolio of trophy office buildings, can be rewarding, yet challenging too. Collaborative commercial real estate operations software can transform your organization by automating workflows among your employees, tenants, and even your vendors to streamline daily tasks and help solve your operational challenges.
Real estate projects have many moving parts, interdependencies, and require input and execution from a myriad of stakeholders in order to achieve success. Common Areas brings continuity and clarity to your existing project management workflows so you can easily manage all stakeholders and the hundreds of details needed to move projects from ideas to impact.
Work Order Management
Keep your properties in tip-top shape by submitting and tracking work orders electronically. Allow tenants to request maintenance online through a client portal accessed directly through your company website.
Streamline property inspections, work with vendors, automate preventative maintenance, and other operational workflows to ensure first-class operations, superior tenant relations and client satisfaction – while maximizing your business’ profit and protecting it from legal liabilities.
Leverage automated workflows for long-term roadmap initiatives, run real-time comprehensive maintenance reports and track all the critical KPIs necessary to ensure that all properties in your portfolio are operating at peak efficiency and maximum profitability to maintain your return on investment and position in the marketplace.
Create your own lease management workflows to cover tenant and rental applications, turnover, punch lists, tenant and landlord records, lease abstracts, LOI/lease approval process workflows, and more.
Inspections and Compliance
Ensure your properties, buildings, vendors, and staff are meeting the highest standards and preventing costly liabilities with configurable inspection forms such as: routine, seasonal and annual inspections, ADA compliance and insurance inspections, as well as landscape, roof, irrigation, HVAC and parking lot inspections.
Common Areas’ business-to-business platform connects you with your third-party vendors to exchange information about maintenance projects. Schedule work orders to eliminate manual processes and reduce downtime and ensure regular maintenance is done on time.
Schedule services at multiple locations, communicate effectively with third-party vendors and avoid budget-busting missteps and costly omissions. Make operations more efficient by using common workflow among properties and deploying personal to the locations where they are most needed at that particular time.
Record Keeping and Reporting
Replace inefficient filing processes and stacks of paper by automating your record keeping and reporting. Organize all your property records in one place and sorts thousands of files with one click. Never misplace a critical piece of information again.
Key benefits for commercial real estate companies
Produce automated workflows for every common – and uncommon – process within your company and have it operational within days. Best of all, no IT resources are required.
Easily design maintenance requests to rental applications, and other related forms to ensure that every aspect of property management is handled properly.
See the current status of any project or task and receive automatically scheduled reports through e-mail.
Common Areas’ collaborative operations software heightens communication among teammates, tenants and service providers.
Workflows, forms and records for commercial real estate
This is not an all-inclusive list of possible tasks for a real estate company. However, the lists below can serve as a starting point for you to configure workflows for important tasks involved in your real estate business.
- Property Inspections
- Building Inspections
- Portfolio Inspections
- Preventative Maintenance
- Standard Maintenance
- Bid Requests
- Lease Management
- Landlord Turnovers
- Tenant Turnovers
- Punch List Walks
- Vendor Tracking & Reporting
- Issue Escalation
- Tenant Requests
- Safety & Compliance
- Notification System
- Routine Site Inspection
- Seasonal Site Inspection
- Annual Site Inspection
- ADA Compliance Site Inspection
- Insurance Compliance Site Inspection
- Landscape Inspection
- Irrigation Inspection
- Parking Lot Inspection
- Building Inspection
- Parking Lot Lighting Inspection
- Security Inspection
- Roof Inspection
- HVAC Inspection
- Electrical Equipment Inspection
- Tree Maintenance Inspection
- Tenant Turnover Inspection
- Landlord Turnover Inspection
- Fire/Life Safety Inspection
- Rental Tenant Application for all asset types
- Special Event Application
- Room Reservation Request
- Park Reservation Request
- Club House Reservation Request
- Club House Reservation Request
- Service Request
- Work Request
- Tenant Maintenance Request for all asset types
- Resident Maintenance Request
- Staff Maintenance Request
- Approval Request
- Work Order
- Punch List
- Request for a Proposal (RFP)
- Request for a Bid
- Tenant Records
- Landlord Records
- Facility Records
- Property Records
- Maintenance Records
- Equipment Records
- Material Records