It’s your company, drive increased profitability through collaboration and automation
Running your company, be it a retail store or an office-based firm, can be fun and also strenuous. Collaborative business operations software can revolutionize the way you conduct business by automating workflows among your employees, customers and even your vendors to streamline daily tasks and help overcome your operational challenges.
Business projects require multiple steps undertaken by various people in different roles, all done in a timely fashion. Common Areas not only automates your existing project management workflows, but it also allows you to configure them to new projects so you can easily manage all stakeholders and the hundreds of details needed to move projects from ideas to impact.
Work Order Management
Customize your work order forms to correspond with exactly what your business requires, and automatically track the status of each work order to eliminate bulky paperwork and avoid complicated spreadsheets. Common Areas also facilitates collaboration and communication on work orders among your employees and vendors.
Use automated workflows and Common Areas’ collaboration tools to help your employees work seamlessly as a team. Configurability of the workflows allow you to automatically assign tasks to the right people and track their performance on each project. Common Areas’ record-keeping capabilities tells you at a glance which employees have had excellent relationships with which customers to ensure satisfaction and repeat business.
Ensure that all the equipment you use in your business is being utilized properly and that its usage is tracked. If you use company vehicles or pieces of heavy machinery, use configurable forms to manage check-out and check-in, and the projects for which they are being used. Schedule regular maintenance, and provide ways for employees to request repair of equipment so maintenance is done ASAP, avoiding costly work interruptions.
Create Requests for Proposals (RFPs) and configurable workflows to make sure the proposal process is done correctly and on time. Customize proposals themselves to fit the immediate need, and track the progress of each proposal and the bids associated with them.
Keep track of your inventory through Common Areas’ record-keeping software. Track incoming and outgoing shipments of goods, and use the configurable workflows to make sure inventory recording is done in an efficient manner, so you know you have enough of an item to sell the next day.
Schedule services at multiple locations, communicate effectively with third-party vendors and avoid budget-busting duplication and costly omissions. Make operations more efficient by using common workflows among offices and outlets and deploying personal to the locations where they are most needed at that particular time.
Inspections and Compliance
Whether you’re in a stand-alone building, a mall or an office tower, your space will be subject to safety inspections. Prepare for the inspectors by using Common Areas’ forms covering routine, seasonal and annual site inspections; ADA compliance inspections; insurance compliance inspections; building, roof and HVAC inspections; landscape, irrigation and parking lot inspections; lighting and electrical inspections and more.
Schedule routine maintenance on your facilities and equipment so it occurs automatically, and use configurable workflows to make the process efficient. Common Areas allows employees to make service requests, and the communications platform allows management, employees and vendors collaborate on maintenance issues. Track the progress of all requests.
Record-Keeping and Reports
See the current status of any project or task and receive easy-to-download reports through e-mail. Catch issues early before they destroy the budget and damage tenant/customer satisfaction. Reports are shared with staff, service providers and tenants/clients. Automated email & SMS text notifications and updates.
Key benefits for business operations
Produce automated workflows for every common – and uncommon – process within your company and have it operational within days. Best of all, no IT resources are required.
Easily design maintenance requests to rental applications, and other related forms to ensure that every aspect of property management is handled properly.
See the current status of any project or task and receive automatically scheduled reports through e-mail.
Common Areas’ collaborative operations software heightens communication among teammates, tenants and service providers.
Workflows, forms and records for business operators
This is not an all-inclusive list of possible tasks for business operators. However, the lists below can serve as a starting point for you to configure workflows for important tasks involved in your business operations.
- Property Inspections
- Building Inspections
- Preventative Maintenance
- Standard Maintenance
- Bid Requests
- Lease Management
- Vendor Tracking Reports
- Issue Escalation
- Tenant Requests
- Safety and Compliance
- Notification System
- Routine Site Inspection
- Seasonal Site Inspection
- Annual Site Inspection
- Insurance Compliance Site Inspection
- Landscape Inspection
- Parking Lot Inspection
- Building Inspection
- Roof Inspection
- HVAC Inspection
- Electrical Equipment Inspection
- Fire/Life Safety Inspection
- Special Event Application
- Room Reservation Request
- Park Reservation Request
- Club House Reservation Request
- Club House Reservation Request
- Service Request
- Work Request
- Staff Maintenance Request
- Approval Request
- Work Order
- Request for a Proposal (RFP)
- Facility Records
- Property Records
- Maintenance Records
- Equipment Records
- Material Records