The quest for workplace efficiency has always been a hot topic across cultures and times. With the rapid growth of technology, the solution has significantly shifted in recent years. While there are many angles to approach this from, trying a mix of emerging tools and organizational behavior practices should be considered.
Below we’ll look at five proactive ways companies can boost their workplace productivity.
1. Build A Strong Team
A strong team is the main foundation of any successful company. Establishing this requires just as much engagement from the start of the hiring process as one would ordinarily provide throughout the employee’s journey.
When looking through your candidates, hire people who are smarter than you. This will counterpoise for your weaknesses as well as provide your company with diverse and complementary skill sets. Having people on your team who can think differently and challenge your ideas, all while making innovative proposals, is an enormous asset.
Proactive, culturally fit and engaged talent is hard to come by. That is why it is even more important to nurture it correctly. Know how to delegate and trust: Give clear instructions and good directives, and let your talent work independently.
In this fast-paced environment, it is also critical for managers to promote continuous training and upskilling. This will not only keep your workforce relevant and engaged, but also show them that their company is eager to invest in them.
To be able to coordinate actions, ideas and procedures, there must be transparency across departments. Nothing can bring productivity to a grinding halt faster than personnel issues and inefficient organizational politics.
Normalizing roadblocks and failures as much as successes is a healthy practice to follow. If you are a leader in your company, your team will look at your actions to determine what is OK and what is not. Talk openly about taking personal days off to show that work-life balance is important. Take ownership of mistakes and failed projects.
This will set the tone early on that honesty and transparency are more vital than perfection.
Investing the time and energy to build a team-oriented culture is the lubrication to keep the gears turning. The financial benefit derived from a healthy, transparent culture may be difficult to quantify, but without it, it doesn’t take much stress on the team for productivity to seize up.
Implementing systems and workflows that reduce duplicative actions such as data entry, authoring correspondence and record-keeping can easily accelerate operational activities. If done well, putting a little thought into organizing information will result in massive time savings for the company. Understand how data travels within your organization, how your team accesses it and where it is stored.
The time saved from small incremental activities, such as searching for items, re-authoring preexisting content and deciding where to file information, will have a large impact on the overall efficiency and productivity of your team.
4. Listen To Your Data
In this digital age, knowing how to capture and gain insight from data will allow you to reap the greatest benefits. The world is increasingly digital, and every activity can be captured. Agile working technologies enable businesses to capture informative data from all levels of an organization, and managers can use it to gain insight into how their workforce operates.
From the space your employees tend to occupy most down to the exact time you will find them to be most attentive, data can reveal that. Data can also reveal how a certain change — such as the merging of teams, a change in the office or the absence of a meeting — is affecting the overall productivity of your workforce.
5. Productivity Tools
If your business operates in an industry where best practices are rapidly evolving, you cannot afford to be conservative. Technology is a considerable determinant of productivity. The right tools will enable your team to maximize their potential while offering transparency across the business.
Workflow management software allows your workforce to free itself from many of the repetitive, mundane and error-prone tasks that plague most businesses on a regular basis. It’s a great way to deploy fast automation solutions in all areas of the business, and it allows the creation of a digital workforce that can track operations in real time, set up compliance routines and connect data between other applications. Workflows that are standardized and have established logic streams are easy to implement within these applications.
There is no universal guide that will guarantee quick results. What will help and set you apart is a transparent shift in your workplace by having employees, practices and digital solutions that are right for your company.
If this topic is of interest, look to Common Areas for further information. Common Areas is committed to helping organizations like yours increase productivity, accelerate and simplify your operations by uniting your people, properties, and processes. Common Areas can empower you and your team with tools tailored to your needs in the workplace. Click here to schedule a Discovery Call with experts to find out how Common Areas can help.