Properly maintaining your house of worship is of the utmost importance to your congregation and visitors. Churches that have well-maintained facilities are better able to fulfill their mission by turning their focus toward helping their community grow in faith instead of worrying about unplanned maintenance issues and repairs. Consider the five tips below to make your church a warm, welcoming and beautiful facility.
- Church campus. Small churches and large megachurches alike have buildings and grounds that must be attended to on a daily basis. Landscaping needs, painting, clearing of debris, general housekeeping duties and more are required to ensure a clean and aesthetically pleasing church campus. Oftentimes, this job is performed by not only the church facilities manager, but volunteers and outside vendors as well. Using a collaborative facility operations software can help you create work orders, assign tasks and manage the jobs being done by all stakeholders involved from start to finish. To learn more about collaborative facility operations software like Common Areas, click here.
- Equipment. Downtime due to equipment problems can prove to be costly. Preventative maintenance should be scheduled for all physical assets that the church has on its property.
- Custodial duties. A cleaning schedule should be created for the janitors at your church. Tasks such as clearing snow, disposing of trash, raking leaves, cleaning bathrooms, vacuuming etc. must be performed on a routine basis in an effort to keep your worship space orderly, clean and neat. Again, a collaborative facility operations software can help to delegate these duties to the proper team member, either internal or external. It also helps to prioritize these tasks and track the status until completion.
- Safety and security. Your church should begin to develop a safety and security mindset if it has not done so already. It is critical for your facility to have a plan in place that addresses the protection of your congregation, your buildings, and your physical assets. Software solutions are available to help safeguard the community and reduce theft and vandalism as well as monitor and control who is accessing your worship facility. Securing your church aids in creating a safer place for all to gather and worship.
- Event management/facilities use. Many churches allow members of their congregation and the surrounding community to rent their facilities to host events. Weddings, funerals, receptions, classes, banquets, etc. are sometimes held on the church property. Develop written policies and procedures to guarantee that those renting your worship space will take special care of your facilities. Additionally, be sure to implement scheduling tools that will aid in calendaring and reserving the appropriate space necessary for each event or activity that will be held on your campus.
When churches proactively take good care of their facilities, they tend to save time, money and effort in the long run. Abiding by these five tips will ensure that you will be a good steward of the church’s operational budget with which you’ve been entrusted.