Running today’s modern church is no easy task. Between scheduling, managing agendas and documents, maintaining work orders and making sure everyone is on the same page, church facilities managers and administrators are juggling many duties simultaneously. Like any industry, a church cannot be run efficiently without adequate attention given to both facilities and operations. Luckily, operations software is available that can help get things organized and under control. Below are three ways that operations software can help streamline this process.
Record keeping. A collaborative operations software can streamline your operations by maintaining an organized record of financial statements and work orders. A collaborative operations software will also help you to understand your church’s financial picture, operations, activities, budgets, and data. Additionally, the software can run detailed reports that can be useful for the church board, congregation or its governing body.
Preventative maintenance. Preserving and maintaining the buildings and grounds is high on a church’s list of objectives. And, for most congregations, having a preventative maintenance plan in place can help achieve this goal. A collaborative operations software aids in the tracking of maintenance of every physical asset on the grounds. By creating and maintaining an inventory of building components, along with their physical condition, the facilities manager will lessen the number of severe, costly emergency problems that are encountered in the long run.
Authorization and control. A collaborative operations software can help your ministry to authorize office staff, outside vendors and church volunteers to initiate work order requests. It also can be helpful in gaining immediate control of renovation and repair costs for your facilities.
Implementing a collaborative operations software is crucial to successfully manage your church’s operations. It will ensure that you become more efficient, lower your operating and repair costs, and help you to effectively collaborate with all stakeholders – whether they are internal office personnel, outside vendors (such as a landscaper, electricians, and plumbers) or volunteers.